Calling all Facilities Administrators / Coordinators / assistants I have an excellent opportunity for you.
You will be working with the Facilities Manager to ensure the smooth day-to-day running of company premises, including liaising with suppliers, external service providers, and contractors
- Providing operational and administrative support to the Facilities Manager across our sites, including:
- Managing repairs and monitoring systems performance
- Scheduling and supervising maintenance repair work and assisting with checking installation and servicing building equipment
- Providing support to employees across the company to ensure they have access to the physical resources required to perform their roles
- Submitting timely reports and prepare presentations/meeting minutes as assigned
- Maintaining records with local authorities (e.g. providing up-to-date chemical registers to the Fire Brigade)
- Conducting regular fire and first aid checks
- Working with the Facilities Manager to ensure compliance with environmental, security, health and safety regulations, including:
- Working with the Quality team and process owners to update company QMS resources and risk registers where they relate to Health & Safety (e.g. SOPs for safe chemical handling)
- Working with the Facilities Manager and Training Officer to ensure that employees are appropriately trained and comply with required H&S policies and procedures
- Ensure that all appropriate actions are taken to ensure the safety of our employees when working with company equipment (for example, but not limited to, mechanical, electrical, chemical, radiological equipment)
- Providing additional office management support to the FPA site
- Developing effective relationships with colleagues and stakeholders ensuring their satisfaction with service delivery
- Acting as a point of contact for out-of-hours premises emergencies
- Attend training and courses as directed by the Facilities Manager
- Visit and attend other sites as required (e.g. for training, or to assist in site commissioning or expansion activities).
Skills, Knowledge and Expertise
Skills:
- Able to adopt a hands-on and proactive approach to resolving issues
- Good report / document writing skills and an excellent attention to detail
- Proficient in the use of IT systems, including Microsoft Office
- Identifies opportunities for process and system improvements and works collaboratively to implement them
- Able to train and inspire colleagues to follow H&S best practice
- Develops and manages effective relationships with multiple stakeholders
- Ability to deliver results in a fast-paced environment
- Sound problem-solving skills
Experience:
- Knowledge of HSE and environmental regulations (Desirable)
- Proven track record of successfully providing office management, facilities management or health and safety support
- Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities
- Agency: Cpl Life Sciences
- Reference: JO-2303-511692
Website: Cpl Life Sciences
- Posted: 7th March 2023
- Expires: 4th April 2023
