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Office Administration

Oxfordshire   •  Negotiable  •  Contract/Temporary, Full time

Office Administrator

Harwell - Oxfordshire

3 Month (Temp to Perm)

£25k with an increase upon going perm

This opportunity is with a Global Biopharmaceutical company who work on vaccines and medicines. The Office Administrator role is a key role in helping us to effectively manage the day-to-day administrative need at our new site, Harwell Innovation and Science Campus. As the role develops, you will also support the Quality Team in assisting them in administering our Quality Management System, Veeva. The system is currently being implemented so this part of the role will develop over the course of this year.

Main Responsibilities Include:

  • First point of contact for visitors in person and callers on the telephone, receiving/signing for/distributing incoming and outgoing deliveries
  • Collecting and distributing incoming and outgoing post
  • Diary management and arranging appointments, booking meeting rooms and other facilities
  • Keeping office well stocked and organised
  • Organise catering, i.e. working lunches and team lunches
  • Update and maintain the non-regulatory approved supplier list on an ongoing basis
  • Varied and general ad-hoc admin and tasks including photocopying, scanning & filing
  • Minute taking when required i.e. GMO Safety Committee
  • Typing standard letters / emails / documents / job descriptions
  • Assist the Executive Assistant when needed in co-ordinating travel arrangements i.e. booking taxis and
  • hotels
  • Supporting the Facilities Operational team with adhoc administration ranging from assisting with weekly fire alarm testing, office equipment maintenance and filing of key compliance documentation.

Other Responsibilities of Role:

  • Once the Veeva system is live, key responsibilities will include:
  • Acting as a “superuser” for the Veeva platform
  • Adding new users to the system and assigning them roles
  • Archiving users
  • Creating training curricula
  • Re-assigning/changing ownerships of tasks
  • Assigning delegates
  • Issuing controlled copies from the system
  • Other ad hoc tasks required within the system

Please contact me at ben.loader@cpl.com for further details.

  • Agency: Cpl Life Sciences
  • Reference: JO-2301-508745
  • Posted: 23rd January 2023
  • Expires: 20th February 2023

Cpl Life Sciences

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