Global Travel, Expense (T&E) and Health Care Practitioner (HCP) Assistant
JOB DESCRIPTION
Department:Finance
Reports to:Senior Manager Purchase to Pay
Salary: 30 - 40k
Location: Oxfordshire (required in office 3x a week)
Company: NASDAQ listed Global Biotech Company
MAIN PURPOSE OF JOB
The Global T&E & HCP Assistant manages all travel and expense claims for out-of-pocket expenses and Corporate credit card spend. They also ensure all accurate provision of HCP expense information is captured through the Groups accounting system to facilitate and comply with external reporting requirements.
KEY RESPONSIBILITIES
Manage the corporate card program, including program administration with Banks for corporate credit cards, the issuance and oversight of individual corporate credit cards to qualified employees, and the reconciliation and payment of global corporate card accounts.
Provide support to employees for T&E related issues and serve as the liaison for corporate credit card programmes
Configure reports in Concur to ensure that T&E practices comply with T&E policy.Disseminate reports to management monthly basis to analyse spend, ensure compliance, and improve controls.
Provide maintenance, guidance, and training in Concur relating to expense reporting processes.
Conduct backend monitoring / audits to ensure that reports comply with company policies, are coded accurately, and are supported by appropriate documentation.
Ensure all HCP data incurred through NetSuite and Concur is accurate, complete and provided to Compliance by geography.
Ensure the External meeting policy is being coded correctly regarding Donations/Grants and sponsorship and report out to leadership team monthly.
Provide T&E approval process administration for approving non-employee travel, HCPs etc.
Identify areas of improvements to the T&E program (Concur and corporate credit card programme), continually measuring performance against changing business needs, proposing and implementing approved changes as needed.
Manage the payments from Concur to NetSuite to complete monthly reconciliations for T&E expenses.
Manage and maintain the Travel Portal for employees for business travel to ensure compliance to the Global Travel Policy.
Other
PERSON SPECIFICATION
Experience & knowledge
Essential
Ability to work across business functions and with key stakeholders for issue resolution.
Experience with T&E processes and monitoring within large global organisations.
Desirable
Knowledge of Group treasury operations and money market funds.
Working Knowledge of NetSuite.
HCP reporting.
Education & qualifications
Degree level education desirable.
- Agency: Cpl Life Sciences
- Reference: JO-2204-489977
Website: Cpl Life Sciences
- Posted: 22nd April 2022
- Expires: 20th May 2022
