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Head of Secretariat

Berkshire   •  Negotiable  •  Contract/Temporary, Full time

CPL Life Sciences are working with a Multinational Consumer Goods company who are based in Slough who's products range in three categories: Hygiene, Health and Nutrition. An opening has come up for a 12 Month Contract for a Head of Secretariat for Maternity leave cover.

Position: Head of Secretariat

Duration: 12 Months

Rate: 500 per day

Start date: Mid-November

The Company Secretariat provides a comprehensive company secretarial service to the Group, including servicing Group Board and Committee meetings, managing subsidiary company compliance and governance matters, delivering the Annual Report and Annual General Meeting, ensuring compliance with the principles of the Corporate Governance Code, Listing Rules, Companies Act and other Regulatory requirements, and administering the Groups share incentive plans.

This is an exciting opportunity to join a FTSE top 15 Company Secretarial Department. This role will be primarily responsible for leading the Department, overseeing listed Company compliance, subsidiary governance, and managing shareholder matters. This individual will oversee the Company Secretarial team ensuring the smooth and efficient running of the department.


PLC Compliance

Responsibility for production of Group plc Annual Report & Accounts in line with agreed Standard Operating Procedures. Responsibility for drafting and signing off all Cosec elements of the Report including the Directors/Corporate Governance Reports, S172 Statement, Chairmans statement, as well as overseeing the provision of data for the Remuneration Report with the HR department.

Responsibility for organising the AGM in conjunction with the Corporate Communications, Investor Relations and the Registrars, including writing Notice of Meeting, drafting appropriate resolutions, scripts, monitoring voting reports and organising logistics etc.

Ensuring compliance with the UK Listing Rules and Disclosure Guidance and Transparency Rules, including preparing and releasing relevant Stock Exchange announcements, and compliance with the Groups governance and compliance processes.

Overall responsibility for ensuring compliance with Market Abuse Regulation, including in relation to closed periods, insider lists and disclosure processes.

Advise on the Groups governance responsibilities and statutory and regulatory obligations, monitoring external developments and driving the design and implementation of revised procedures across the Group where necessary.

Managing annual review of plc governance processes, including terms of reference, conflicts of interest, directors related party transactions and duties.

Responsibility for keeping relevant sections of the plc website and intranet up to date.

Shareholder Services

Responsibility for managing relationship with Registrars and handling all day-to-day shareholder issues (shareholder correspondence, dividends, lost certificates etc).

Managing annual shareholder strategy planning and leading efficiency programmes.

Responsibility for managing interim and final DRIP dividend.

Subsidiary Governance

Responsibility for all elements of subsidiary entity governance including the maintenance of global subsidiary companies statutory records on Diligent Entities database in conjunction with global business partners, ensuring timely filing of accounts etc.

Responsibility for the Group Secretarial team in providing appropriate company secretarial support and involvement with ad hoc projects (largely with Legal/ Tax/ Treasury functions, e.g. group re-organisations/recapitalisations, share purchase agreements/ stamp duty exemption applications).

Board Support

Responsibility for Non-Executive Director payments and payroll queries, including NIC exemptions, and carrying out yearly share purchases.


Responsible for managing Company Secretarial department, including 5 team members.

Responsible for driving efficiency and ensuring knowledge sharing within the team including managing team lunch and learns, governance updates and general team building.


Managing the Secretariat team in a challenging environment whilst managing stakeholder expectations with particular focus on plc matters, subsidiary governance, listed company compliance. Pro-actively working independently on own initiative in a fast-paced environment.


Prior experience working as a Head of Secretariat / Deputy Company Secretary or equivalent

10+ years of Company Secretarial experience in FTSE listed companies

Prior experience managing a mid-sized team


Good communication skills; able to liaise confidently at all levels

Good inter-personal, organisational and problem-solving skills

Strong Company Secretarial technical knowledge

Flexible with the ability to prioritise work from multiple sources and work well under pressure

Strong attention to detail and accuracy

Positive, can-do attitude

If you are interested the please apply to this job advertisement, or please email your CV to Daniel.Mooney@cpl.com

  • Agency: Cpl Life Sciences
  • Contact: Daniel Mooney
  • Reference: JO-2109-476762
  • Posted: 22nd September 2021
  • Expires: 20th October 2021

Cpl Life Sciences

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